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«STATE OF COLORADO INCIDENT MANAGEMENT SYSTEM TASK BOOK FOR THE POSITION OF TYPE 3 ALL-HAZARD COMMUNICATIONS UNIT LEADER (COML) In Cooperation With: ...»

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STATE OF COLORADO

INCIDENT MANAGEMENT SYSTEM

TASK BOOK FOR THE POSITION OF

TYPE 3 ALL-HAZARD

COMMUNICATIONS UNIT

LEADER (COML)

In Cooperation With:

Colorado Association of Chiefs of Police

Colorado Department of Local Affairs, Division of Emergency Management Colorado Department of Public Health and Environment, Emergency Medical Services Branch Colorado Department of Public Safety, Colorado State Patrol Colorado Department of Public Safety, Division of Fire Safety Colorado Emergency Managers Association Colorado Search and Rescue Board Colorado State Fire Chiefs' Association Colorado State Forest Service County Sheriffs of Colorado Emergency Medical Services Association of Colorado US Department of Agriculture, US Forest Service US Department of the Interior, Bureau of Land Management US Department of Homeland Security, US Fire Administration ~ July 2010 ~ Task Book Assigned To:______________________________________________

Complete Name, Address, Phone Number Task Book Initiated By : ______________________________________________

Complete Name Duty Station and Date All-Hazard Type 3 Communications Unit Leader (COML)

COLORADO INCIDENT MANAGEMENT SYSTEM

POSTION TASK BOOK

Position Task Books (PTBs) have been developed for designated positions as described under the National Interagency Incident Management System and have been incorporated into the National Incident Management System (NIMS). The position task book is used by the authority having jurisdiction and the state of Colorado to certify that the person to whom the task book belongs meets the standards recommended by the National (NIMS) Integration Center (NIC).

Each PTB lists the performance requirements (tasks) for the specific position in a format that allows a trainee to be evaluated against written guidelines. Successful performance of all tasks, as observed and recorded by an evaluator, will result in a recommendation that the trainee be certified in that position.

Evaluation and confirmation of the individual’s performance of all the tasks may involve more than one evaluator and can occur on incidents, in classroom simulation, and in other work situations. Designated PTBs require position performance during which the majority of required tasks are demonstrated on a single incident. It is important that performance be critically evaluated and accurately recorded by each evaluator. All tasks must be evaluated. All bullet statements within a task that require an action (contain an action verb) must be demonstrated before that task can be signed off.

A more detailed description of this process, definitions of terms, and responsibilities are included in the Wildland and Prescribed Fire Qualification Guide 310-1 and the Colorado Incident Management Program Qualification System Guide, which is located at http://dfs.state.co.us/. A brief list of responsibilities also appears below.

RESPONSIBILITIES:

1. Agency Management is responsible for:

 Selecting trainees based on the needs of their organization or area Incident Management Teams.

 Providing opportunities for evaluation and/or making the trainee available for evaluation.

2. The Individual is responsible for:

 Reviewing and understanding instructions in the PTB.

 Identifying desired objectives/goals.

 Providing background information to an evaluator.

 Satisfactorily demonstrating completion of all tasks for an assigned position within three years.

 Assuring the Evaluation Record is complete.

 Notifying local agency head when the PTB is completed and obtaining their signature recommending certification.

 Sending a copy of the PTB, a resume documenting job experience and qualifications, and incident experience to: State of Colorado, Division of Fire Safety, 9195 E Mineral Ave., Suite 234, Centennial, CO 80112. Electronic submittals are preferred.

This information will be reviewed by the Multi-Disciplinary Certification Committee for final certification and entry into the State Resource Ordering and Status System (ROSS).

 Keeping the original PTB in personal records.

3. The Evaluator is responsible for:

 Being qualified and proficient in the position being evaluated, or in a higher position.

 Meeting with the trainee and determining past experience, current qualifications, and desired objectives/goals.

 Reviewing tasks with the trainee.

 Explaining to the trainee the evaluation procedures that will be utilized and which objectives may be attained.

 Identifying tasks to be performed during the evaluation period.

 Accurately evaluating and recording demonstrated performance of tasks. Dating and initialing completion of the task shall document satisfactory performance. Unsatisfactory performance shall be documented in the Evaluation Record.

 Completing the Evaluation Record found at the end of this PTB.

4. The Final Evaluator is responsible for:

 Signing the verification statement inside the front cover of the PTB when all tasks have been initialed.





5. The Agency Head or Designee is responsible for:

 Issuing PTBs to document task performance.

 Explaining to the trainee the purpose and processes of the PTBs as well as the trainee’s responsibilities.

 Tracking progress of the trainee.

 Identifying incident evaluation opportunities.

 Identifying and assigning a qualified evaluator that can provide a positive experience for the trainee, and making an accurate and honest appraisal of the trainee’s performance.

 Documenting the assignment.

 Conducting progress reviews.

 Conducting a close-out interview with the trainee and evaluator and assuring that documentation is proper and complete.

 The Agency Head with then indicate a recommendation for certification on the PTB by their signature and have the trainee forward the required documentation to the State.

A key component of the certification or re-certification process is the subjective evaluation by the Agency Head of an individuals’ capability to perform in the position.

Completion of the required training and experience requirements alone does not guarantee that a trainee is qualified to perform in a position.

–  –  –

2. Evaluation Data “Agency Head Recommendation” signed *”Final Evaluator’s Verification” signed *Final Evaluator must be currently qualified at the same level or higher of the task book being evaluated under any of the following qualification systems: Colorado, NWCG, Coast Guard, or National Park Service All tasks signed off *Evaluation Record (back of position task book) fully completed *May be signed by Agency Head or designee, or any qualified individual as described above under “Final Evaluator’s Verification”

–  –  –

4. Resume documenting Relevant job experience and time in position, or narratives

5. Additional Documentation Incident Experience Narrative, Incident Evaluation(s), or ICS 214 Incident Action Plans that list your name, position and incident or IQS documentation of above

Please submit the above materials to:

–  –  –

FINAL EVALUATOR’S VERIFICATION

I verify that all tasks have been performed and are documented with appropriate initials. I also verify that_________________________________________________________

has performed as a trainee and should therefore be considered for certification in this position.

Final Evaluators Signature _______________________ Date _____________________

Printed Name ______________________________ Agency ______________________

Phone Number _____________________________ Email _________________________

–  –  –

I certify that ___________________________________________________________ has met all requirements for qualification in this position and recommend certification by the Colorado Type 3 Position Certification Committee.

Certifying Official’s Signature _______________________ Date ___________________

Printed Name ______________________________ Agency ______________________

Title________________________ Phone Number______________________________

–  –  –

I certify that ___________________________________________________________ has met all requirements for qualification in this position and that such certification has been issued.

Certifying Official’s Signature _____________________________________________ Date Printed Name ______________________________ Agency ______________________

Title________________________ Phone Number______________________________

–  –  –

O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

5. Gather information to assess the incident assignment. I This is an ongoing task throughout all phases of the incident. Include assigned resources in a draft Incident Radio Communications Plan (ICS Form 205). Examples

of important information include:

Frequencies and/or talkgroups already assigned • Other mutual aid channels or equipment already in • use Gateway or other interoperability devices already in • use Other current incidents or events that may create • conflicts communications plans or tax resources.

Contact Local Communications Coordinator or Communications Duty Officer (CDO) at NIFC or any local or state resources as necessary to determine frequencies and equipment assigned to the incident. If appropriate for this incident.

O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

Coordinate with other Communications Unit Leaders under any Area Command established to share information and assure communications interoperability.

O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

16. Establish Incident Communications Center (ICC). I Coordinate location of ICC with Facilities Unit • Leader.

Locate ICC close to the incident command post and • away from high traffic areas and noise.

Locate ICC away from radio frequency and • electronic noise.

Verify Estimated Time of Arrival (ETA) of • communications personnel and establish assignments based on incident requirements. Set schedules around operations requirements.

Obtain necessary supplies for ICC to function • properly.

17. Manage operations of the ICC. I Document radio/telephone activities on appropriate • forms.

Set up filing system for ICC documentation.

• Direct radio/telephone traffic to proper destinations.

• Establish notification procedures for emergency • messages.

Identify system problems, both technical and • operational, and determine appropriate solutions.

Follow established routing procedures for messages.

• O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

The list will be reviewed daily for accuracy. Follow the established demobilization process, including notification to communications resource coordinators.

O Can be performed in any situation (Simulation, Classroom, Daily job) I Must be performed on an Incident, Planned Event, or Full-Scale Exercise

–  –  –

There are four separate blocks allowing evaluations to be made. These evaluations may be made on incidents (may include preplanned events and full scale exercises), simulation in classroom, or in daily duties, depending on what the position task book indicates. This should be sufficient for qualification in the position if the individual is adequately prepared. If additional blocks are needed, a page can be copied from a blank task book and attached.

COMPLETE THESE ITEMS AT THE START OF THE EVALUATION PERIOD:

Evaluator’s name, incident/office title, and agency: List the name of the evaluator, his/her incident position (on incidents) or office title, and agency.

Evaluator’s home agency, address and phone: Self explanatory #: The number in the upper left corner of the experience block identifies a particular experience or group of experiences. This number should be placed in the column labeled “ Evaluation Record #” on the Qualification Record for each task performed satisfactorily.

Location of Incident/Simulation: Identify the location where the tasks were performed by agency and office.

Incident Kind: Enter kind of incident, e.g., hurricane, wildland fire, search and rescue, flood, preplanned event, full scale exercise, etc.

COMPLETE THESE ITEMS AT THE END OF THE EVALUATION PERIOD:

Number and Type of Resources: Enter the number of resources and types assigned to the incident pertinent to the trainee ’s task book position.

Duration: Enter inclusive dates during which the trainee was evaluated.



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